Staying On Top Using Google Tools
- Google Chrome
- Gmail (with Right Inbox & Inbox Pause extensions)
- Google Calendar
- Google Drive (formerly called Google Docs)
- Google Apps for Business
- If you don’t need it, unsubscribe and/or delete.
- If you can’t do it, delegate it.
- If you can do it in 2 minutes or less, then do it now.
- Longer than 2 minutes, star it.
- Anything else - either Archive it or Label it.
Tip: if you have tons of email in your inbox, go to www.emailga.me - this site makes a game out of handling/sorting your email, taking the drudgery out of this task.
Right Inbox: https://www.rightinbox.com/
One of my FAVORITE tools that has drastically improved my ability to follow through is a simple browser add-on for Gmail called Right Inbox. Essentially, Right Inbox allows you to schedule messages to “pop back” into your inbox at some predetermined time or date. This is great for messages that you need to act on at some point in the future, but not right now. It also allows you to schedule these messages you are sending - you can even select to only have messages return to your inbox if you didn’t receive a reply!
Bonus Tip! Sometimes you need to send an email, but don’t want to open Gmail and get distracted. Copy this link to your bookmarks, and then click it every time you need to send an email, all without opening Gmail!
I like to create multiple calendar’s based on various aspects of my work life and business life. I have personal calendars, a calendar for my kid’s activities, my wife’s activities, a private work calendar, and then multiple calendar’s for various aspects of our business (one for office personnel, one for sales and promotions, one for floor staff, etc). The beauty of Google Calendars is you can see multiple calendars all in one screen:
Google Drive is a great tool to use to share documents, spreadsheets, presentations and other files amongst your team. You can adjust the privacy levels as needed. It can be set so that only you view it, only certain people you designate, or your entire staff. This is a great way to create, modify and share documents so that you and all of your people remain on the same page. You can also install Google Drive on your computer and mobile device for easier use.
Google Apps for Business